Terms & Conditions - NICOLAUS COM Sibiu - Transport international marfă TIR

PRIVACY POLICY

Last updated: 21 September 2026

The protection of your personal data is important to us. Through this Privacy Policy, we explain as clearly and transparently as possible what data we collect when you use the website www.nicolauscom.ro, the purposes for which we use it, how long we retain it, and what rights you have.

The processing of personal data is carried out in accordance with Regulation (EU) 2016/679 (“GDPR”) and the applicable Romanian legislation on the protection of personal data.

1. Who Processes Your Personal Data

The controller of the personal data collected through the website www.nicolauscom.ro is:

NICOLAUS COM SRL
Registered office: Str. Ion Agârbiceanu No. 9
Tax Identification Number (CUI): 8977249
Trade Register No.: J1996000547320
Email: office@nicolauscom.ro
Phone: 0 745 810 190

Throughout this Privacy Policy, we will refer to the company as “we”, “the controller”, or “the company”.

2. What Personal Data We Collect

When you contact us using the form available on the website, we may collect the following information:

your first and last name;
your telephone number;
your email address;
any information you choose to provide in the content of your message;
where applicable, certain technical information necessary for the operation and security of the website.

We recommend that you do not submit sensitive information or other personal data through the contact form unless it is necessary for us to handle your request.

3. Purposes for Which We Use Your Data

The data submitted through the contact form is primarily used to:

receive and manage your request;
contact you and respond to your enquiry;
provide you with the information you have requested;
conduct pre-contractual discussions when you request a quotation or information about our services;
ensure the security of the website and communications;
comply with any applicable legal obligations.

We will not use the data provided through the contact form for purposes that are incompatible with those for which it was collected.

4. Legal Basis for Processing

Depending on the nature of your request, the processing of your personal data may be based on:

Steps taken at your request prior to entering into a contract – for example, when you request a quotation or information with a view to contracting our services.

Our legitimate interests – to respond to messages, manage communications with persons interested in our services, and ensure the security of the website.

Compliance with a legal obligation – where applicable legislation requires us to retain or provide certain information.

Your consent – where applicable law requires us to obtain it. Where processing is based on consent, you may withdraw your consent at any time, without affecting the lawfulness of processing carried out before its withdrawal.

5. How Long We Retain Your Data

Personal data is retained only for as long as necessary for the purposes for which it was collected or for the period required by applicable legal obligations.

Messages and correspondence received through the website will be retained for a reasonable period, determined according to the nature of the request and the need to maintain a record of communications.

Where the communication leads to the conclusion of a contract, or where documents must be retained in order to comply with legal obligations, the relevant data may be retained for longer periods in accordance with the retention periods prescribed by applicable law.

Once the required retention period has expired, the data will be deleted or anonymised, as appropriate.

6. Who We May Share Your Data With

We do not sell or trade your personal data.

Where necessary, certain data may be accessible to or shared with service providers that assist us in operating the website and conducting our business activities, such as providers of:

web hosting and IT infrastructure;
email and communication services;
IT maintenance and security services;
professional, legal, or accounting services, where necessary.

Data may also be disclosed to public authorities or institutions where we are legally required to do so.

Where our service providers process personal data on our behalf, we require them to comply with the applicable requirements regarding the protection and security of personal data.

7. Transfers of Data Outside the European Economic Area

Where we use service providers that involve the transfer of personal data outside the European Economic Area, we will seek to ensure that such transfers are carried out in accordance with GDPR requirements and that appropriate safeguards are in place to protect the data.

8. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, disclosure, or accidental or unlawful destruction.

Depending on the nature of the data and the systems used, these measures may include access controls, IT security measures, backups, system updates, and other internal security procedures.

However, no information system can guarantee the absolute security of information.

In the event of a personal data breach, we will take the measures required by applicable law, including notifying the supervisory authority and, where required under the GDPR, informing the affected individuals.

9. Your Rights

Subject to the conditions set out in the GDPR, you may have the following rights, as applicable:

Right of access – you may request information about the personal data we process and obtain a copy of it.

Right to rectification – you may request the correction or completion of inaccurate or incomplete data.

Right to erasure – in the circumstances provided by law, you may request the deletion of your personal data.

Right to restriction of processing – you may request that we limit the way in which we use your data in certain circumstances.

Right to object – you may object to certain processing activities based on legitimate interests, subject to the conditions set out in the GDPR.

Right to data portability – where the legal requirements are met, you may request to receive your data in a structured, commonly used, and machine-readable format.

Right to withdraw consent – where processing is based on consent, you may withdraw your consent at any time.

Right to lodge a complaint – if you believe that your personal data is being processed in breach of applicable legislation, you have the right to lodge a complaint with the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP).

10. Children’s Data

Our website and services are not specifically intended for children, and we do not seek to intentionally collect personal data relating to minors through the contact form.

Where the processing of a minor’s personal data requires the consent of their legal representative under applicable law, we will obtain such consent before carrying out the relevant processing.

11. Provision of Personal Data

You are not required to provide us with personal data through the contact form.

However, certain information, such as the details necessary to identify your request and a means by which we can respond to you, is necessary in order for us to handle your message.

If this information is not provided or is incorrect, we may be unable to respond to you or process your request.

12. Cookies and Similar Technologies

The website may use cookies and similar technologies for functionality, security, analytics, or other purposes.

Detailed information about the types of cookies used, their purposes, storage periods, and the options available to users is provided separately in our Cookie Policy.